Category Archives: Board Minutes

5/21/12 – Minutes

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North Fork Community Development Council

Agenda of Board Meeting –May 21, 2012

5:30 p.m. at the North Fork CDC Conference Room at the Mill Site

  1. Call to Order

The meeting was called to order by President Dan Rosenberg at 5:41 p.m.  Present were:

Members:  Janet Wheeler, Tom Burdette, Maryanne McGovern, Rich McQuone, Dan Rosenberg, Sandy Chaille, Julie Konno, Barbara Colliander, Scott Marsh, Kirsten Englund.

Guests:  Brad Ditton, Dave Winsloff, Judy Ahrens, Connie Popelish, Don Grove, Sharon Grove, Christine Bannister, Doug Waltner, Tammy Armstrong, Bob Costa, Vince Smith, Ginny Smith, Chuck Thrapp, Ken Goodwin.

  1. The Pledge of Allegiance was said. A moment of silence in remembrance of Richard Hancock was observed.
  1. Additions to the Agenda:  Chuck Thrapp expressed interest in discussing the water issues; this is under old business.

4.   Approval of the Agenda:   Tom Burdette moved, Julie Konno seconded to approve the agenda.  Motion carried.

5.   Public Comment:  None.

6.   Approval of Minutes of April 23, 2012 Regular Board Meeting

     It was moved by Sandy Chaille, seconded by Scott Marsh, to approve the minutes of the April 23rd meeting.
Motion carried.  “Preliminary” minutes will go on the website, noting that they need to yet be approved.

7.   Treasurer’s Report

     The president presented the financial information for the month to date as of May 15, 2012.  It was noted that the mural project fund has $400.  Lion’s Club will donate additional monies to this fund as needed.  Starting July 1st, our payment to the Brownfields Loan will increase from $750 to $1500 per month.  Sandy moved, Julie seconded to approve the financial report.  Motion carried.

8.   Discussion and Action Items

(Because the History Group was present, they gave their report early in the meeting.)  Don Grove gave a report from the History Group. They presented a proposal, suggesting a cenral common area to enhance the community’s development, (ideas included: an amphitheatre, walking trails, gardens, a North Fork History Park).  They would start with paths and signs for the equipment/buildings on site now.  Concerns were expressed:  permanent drainage is needed; Pitcher Creek relocation needs to be completed; parking and restroom facilities needed;  handicapped access; use of concrete blocks on site.  They are requesting an agreement between the history group and the CDC, to develop and operate the History Park.  They request a drainage plan and that the CDC identifies the boundaries of the History Park and the Pitcher Creek relocation.
Dan Rosenberg suggested that the CDC Board appoint a committee to facilitate this.

a.   Old Business

  1. NF Downtown Redevelopment Initiative – Scott Marsh reported that they have their first meeting scheduled for July, with the purpose to coordinate the North Fork downtown redevelopment.
  2. Updating Leases – Kirsten Englund met with Mark at Crossroads Lumber.  They are reworking the lease for that company.  Mark would like another 5-year term for his lease. Usually there is a security deposit, but we may waive this for him.  He is getting close to being ready to buy the property.  It was moved by Tom Burdette, seconded by Julie Konno, authorizing Kirsten Englund to negotiate a lease with Mark at Crossroads Lumber.
  3. Water testing/system inspections – Chuck Thrapp reported on the water tests that have been done.  The fire marshall is asking for additional water pressure tests of the supply line, specifically they require 150-pound tests on the whole system.  Travis Construction needs to do the testing as they installed it in the first place.  It’s a specialized process.  The cost is estimated at about $1581.  Chuck does not anticipate any problem passing the tests.  There is a need to have Keith smooth out the road up to the area that they need to access.  Another issue is the area washed out behind Crossroads.  They found a broken electrical conduit that needs to be repaired.  Estimated cost is $2400.  And another issue is the controller for the wiring.  It is not working (burned out).   A new controller needs to be installed, at some point.  There was discussion on how to get the monies to cover these projects.  It was moved by Sandy Chaille, seconded by Julie Konno to authorize the president or Tom Burdette to spend up to $4500 to pay for the work on the water and electrical systems that needs to be done so that the fire station and other buildings can access water.  Motion carried.  Chuck was authorized to set up the work to be done.  Maryann McGovern was asked if the Tribe could absorb the cost, as part of the construction of the fire station.  She will check with Paul.  We also need a communication in writing from the fire marshall regarding precisely what testing needs to be done.
  4. BRLF—designation of funds to savings.  The $1500 will be set aside.
  5. “Buzz Saw” update.  The second edition to the current issue will be coming out soon. If anyone is interested in writing an article, let Dan know.  Also, the CHIPS newsletter needs an article from us.
  6. Committee Reports:
    1. Real Estate – Brad Ditton reported on his work on the parcel map.  There are 3 pieces of land.  We design the boundaries of the parcels (lot line adjustment).  Dave Winsloff is interested in leasing/buying one of the parcels, primarily to develop a sewage treatment plant. Later, we may see an office building, swimming pool, etc.  He would like +/- 9 acres.  He will build a sewage treatment plant as well.  Brad needs direction on whether he can act as a broker for us as well as for a buyer.  This may or may not affect the parcel work that Brad is doing for us.  It was agreed that Brad can continue his work on the parcel map, and still bring buyers to us.  Sandy moved, Maryanne seconded to go into closed session at 8:26 p.m.   We discussed real estate representation.  Rich moved, Sandy seconded, to come out of closed session.  The board came out of closed session at 9:20 p.m.  Tom Burdette moved, Sandy seconded that we retain Brad Ditton as our listing agent and allow him to represent the buyer for the Winsloff property deal, and authorizing the President of the CDC will negotiate the listing agreement.  Motion carried with 6 in favor, 1 opposed and two abstentions.  It was agreed that we need to get our CC and Rs in place.  Rich, Kirsten and Scott volunteered to be on an ad hoc committee to develop the CC and R’s for the site.
    2. Planning – none
    3. Recreation Trail – Julie is looking for the map on the web site for the trail.  Dan will help with that.
    4. Membership – none
    5. Emergency Preparedness – none
    6. Cosmic – none
    7. Mural Graffiti removal – none
    8. By Laws – none

   New Business

    1. Presentation by the North Fork History Group – see above
    2. Parcel Map / Lot Line Adjustment (Brad Ditton) – see above.  Tom Burdette will talk with Brad Ditton about the location of the roads that access the parcels.
    3. Drainage expenses – see above.  Tom Burdette reported on a blockage of water (not a spring) that had to be fixed.   Tom Burdette reported that the contractor hit an electrical line.  He spent money to get things fixed.  Julie Konno moved, Kirsten Englund seconded, that we reimburse Tom Burdette for the expenses ($465) that he has and will incur for the supplies. Motion carried.
    4. Fire station/site infrastructure – see above
    5. Water system—permit and user fees – none

Organizational Reports (if time) – The Chamber had their downtown clean up day with great participation.   Also on June 2nd, there is a Studio fundraiser (line dancing at a dance studio).  The Women’s Club did 3 scholarships at $800 each and 2 at $500 each.  A big thanks to the community for supporting the North Fork Volunteer Fire Department’s tri-tip BBQ.  Scott announced the Logger’s Jamboree dates of June 30 and July 1 at the Rec Center.

  1. Adjournment

The meeting was adjourned at 9:50 p.m.


Respectfully submitted,

Barbara Colliander, Secretary

Reminder:  The next CDC meeting will be Monday, June 25, 2012 at 5:30 pm at the North Fork CDC Conference Room at the Mill Site.

4/23/12 – Minutes

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North Fork Community Development Council

Agenda of Board Meeting – April 23, 2012

 5:30 p.m. at the North Fork CDC Conference Room at the Mill Site

1.  Call to Order:  The meeting was called to order by the President, Dan Rosenberg, at 5:55 p.m.  Present were the following members:  Sandy Chaille, Barbara Colliander, Kirsten Englund, Julie Konno, Scott Marsh, Maryann McGovern, Diann Miller, Dan Rosenberg, Janet Wheeler.   Guests:  Gina Clugston

A quorum was present.

2.   Additions to the Agenda:  Women’s Club food.

3.   Approval of the Agenda:  Sandy moved, Julie seconded to approve the agenda with the addition.  Motion carried.

4.   Public Comment:  Gina has started a website “SierraNewsOnLine.com”.  It will be up and running at the end of the week.  She is putting North Fork news on-line and is asking for contributors.   Announcements are important and will be included, as well as a community calendar.  Josh will help with getting articles on-line.  The site will be interactive.

5.   Approval of Minutes of March, 2012 Regular Board Meeting:  The March 12th minutes were published on-line, prior to this meeting.  Kirsten Englund moved,  Sandy Chaille seconded, to approve the minutes of the March 12th meeting.  Motion carried.  Scott abstained.

6.   Treasurer’s Report:  The board reviewed financial information for April to date;  this was prepared by Mary Proper.  The General account has $11,125.54.  The Savings account has 12, 004.76 and petty cash is $52.75.  Deposits for the month to date are  $1,845.00.  The Brownfield Loan Balance is $568,657.83.

7.   Discussion and Action Items

  1. Old Business
    1. NF Downtown Redevelopment Initiative:  Scott Marsh reported that the Chamber of Commerce is having a collaborative meeting with all “players” in June.
    2. Updating Leases:  Kirsten had no news regarding the lease/buy with Mark Mandel, Crossroads Recycling.  She indicated that new language will probably be needed.
    3. Water testing/system inspections:  Chuck Thrapp did inspections.  Everything looks good.  Dan read a report regarding testing; it seems that there are several sites (approximately five) which do not need to continue to be tested.
    4.  BRLF—designation of funds to savings:  There was no objection to putting another $1500 into savings (a reserve account for paying the county).
    5. “Buzz Saw” update:  The next issue is the first week of May.  Angel is open to the CDC putting in regular inserts with articles.  For May, we (the CDC) need an update on the TANF building and the Fire Station.  Also, the trail update and an Earth Day report.  Tire reycling is another idea.  Dan Rosenberg gave assignments for members to contribute articles.
    6. Committee Reports:
      1. Real Estate:  No report
      2. Planning:  They met last week; made a lot of progress.  Brad is working hard with us on the parcel map.  The former surveyors are behind, so we are asking for copies of their reports.  Brad will take this to the new surveyor.  We will do a lot line adjustment for 3 sections,  and develop a further sub-divided parcel map from that.  By the next meeting, we may be able to review the lot line adjustments.  Scott Marsh indicated that there are other discussions in process proposing the Rec Center having access to our site’s green space.
      3. Recreation Trail:  Work has begun on the trail.  Harry has one section of the trail where fill is needed;  he’s making it happen.  There was discussion regarding grinding the cement; a grinder is needed.  Diann Miller will investigate.
      4. Membership:  No news.
      5. Emergency Preparedness:  Scott Marsh reported on the cell tower up in Cascadel.  The issue was raised at the Town Hall meeting.  People are encouraged to write letters of support.  Issues were raised, e.g., fire danger.  Sarah Rah is researching the concerns for a signal tower and will get the information to the community.  Saturday at 4 p.m., is a meeting at the Studio to discuss the issue of the tower.  It was noted that much of North Fork is without cell service.  The tower would provide service to the widest area of community possible.
      6. Cosmic:  Julie Konno reported that May 5/6 is the largest full moon of the year.  The 28/29 of July is a waxing gibbis moon.  Aug 12/13 is a Perseies meteor shower.  October 7th is the really “big” event of a meteor shower.
      7. Mural Graffiti removal:  The weather is getting nice;  we need to reconnect with Joan Constable.  Diann Miller will do that.
      8. By Laws:  Sandy Chaille and Tom Burdette reviewed the proposed amendments of the CDC by laws.  The major changes are related to 2007 amendments.  They are suggesting getting rid of the items that we are not doing.  Members are asked to review, and to get suggestions to Sandy and Tom in the next couple weeks.  The plan is to revise and discuss at the next meeting.  We need a 30-day review period for the final copy. Here is a link to the bylaws.
  1. New Business
    1. North Fork History Group:  This presentation has been postponed until a future meeting.
    2. Parcel Map:  Discussed above.
    3. Fire station/site infrastructure:  If you see Tom Burdette, thank him profusely.  Amongst many things, he has worked on the issues with PG&E and the contractor.  PG&E wanted to erect overhead wires.  Thanks to other discussions, the underground conduit has been found!  Consequently, we will continue to have underground wiring.  Another issue is water drainage; a ditch is at the fire station site.  The contractor is going to be raising the fire station site 7 feet.  We may be able to use some soil on the back of the CDC site.  If so, we will barter for other work to be done.  The tribe sent their plans for the roads for the TANF and other buildings; they will be able to maintain the roads on the CDC site.  Sandy moved, and Julie seconded, to allow the NF Rancheria to add the three roads indicated on CDC site map, to their federally authorized list for road maintenance.  Motion carried.  Tom Burdette and Chuck Thrapp found the valve needed;  the water system will be easily extended.
    4. Water system—permit and user fees:  The CDC will collect water user fees.

8.   Organizational Reports (if time):  Marianne, of the NF Rancheria, reported that they will be building a transportation center to be used to provide a bus system in the community.

9.   The Women’s Club provides food for our meetings, with a kitty for people to make a donation.  They are asking if they can keep the tips and still get the donation of $55.  They are also asking for $95 more for the food for the March annual meeting.  Marianne moved, Sandy seconded, to allow them to keep the tips and get a donation of $55 and to pay them $95 more for the annual meeting, retroactive to tonight.  Motion carried.  Julie abstained.

10.  Announcements:  NFVFD Auxiliary tri-tip BBQ this Saturday at Kennedy Hall from 11 a.m. to 2 p.m..  Tickets on sale.  Diann Miller gave an Earth Day report;  she is considering moving the activity to the upper area of the CDC site.  Another suggestion for the future, was the Rec Center.  The Chamber is having a mixer-dinner fund-raiser this Saturday; it’s a barnyard hoe-down with chicken from 5-8 p.m.  Wilcox Drive is the location.

11.  Next Meeting and Adjournment:  The next meeting was scheduled for May 21, instead of Memorial Day, May 28.  This was determined by consensus.  The meeting was adjourned at 7:45 p.m.

Respectfully submitted,

Barbara Colliander, Secretary

 

 

1/16/12 – Minutes

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Minutes from the CDC Special Board Meeting January 16, 2012

  • Meeting called to order at 6:18pm
  • All board members present.
  • Agenda was approved by unanimous consent.
  • Discussion was held regarding the bio-energy project and the report from TSS Consultants. Representatives of the company were present at the meeting to explain details and answer questions.
  • Sandy motioned, Steve second the motion To accept the recommendation from the Community meeting and from TSS to go with Reliable Renewables as the preferred vendor for the bio-energy facility.  Motioned passed 10/0/1.
  • Sandy motioned, Steve second.  That the CDC pursue the MOU with Reliable Renewables and enter into discussions with the same company. Motion carried 10/0/1.
  • Tom motioned and Sandy second to adjourn at 6:50pm.  Motion carried.

10/24/11 – Minutes

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North Fork Community Development Council

Minutes of
October 24, 2011 Board Meeting.

Call to Order: 5:40PM

Board Members Present: Dan Rosenberg, Sandy Chaille, Diann Miller,
Steve Mitchell, Janet Wheeler, Julie Konno, Tom Burdette.

Guests: Sarah Rah, Barney Berrier, Joan Constable, Dee Shaffer,
Dolores Hadden, Volney Dunlevy

Public Comment:

  • Question from Barney Berrier about result of Wednesday last conference call with TSS regarding changes to report. Tom Burdette reported three changes covering two topics. The report was amended to remove any mention of CDC Board approving of report and recommendation to create a Biomass power plant at Mill Site. Additionally, the identification of Phoenix Power as the preferred vendor was removed, with them only being identified as an example of how a biomass plant might work at the site.
  • Sarah Rah reported on her attendance at a Red Cross Emergency Workshop. Materials from workshop were handed out at Chili Cookoff, and will also be distributed at Trunk or Treat.

Approval of Minutes:
Deferred until all Board Members can read and respond. Vote at next regular Board Meeting. email Dan with comments/changes.

Treasurers Report:
Report distributed, and approved. Sandy moved/Steve second. Unanimous.

Discussion/Action Items:

  1. Biomass
    • Discussion on interest in CDC involvement in change/additional scope of work/deliverables to existing RBEG grant to RCD. Change would spend $7K of existing grant to do three things. Perform Technology review and develop vendor matrix for a Biomass Power plant, Develop an RFP to gauge vendor interest and identify candidates, and help develop an MOU for Phase II of project. Question to be answered: Does CDC want to go forward in exploring a Biomass Power Project at Mill Site?
    • An additional grant of $75K, might be available to assist in development of project design and permitting if Biomass Power is found to be viable and wanted.
    • Comments from floor; Barney offered that a sound business model need to be developed to support the development of any facility. CDC needs to understand it needs to understand the technologies available before it can make an intelligent decision about what technology to follow. He also handed out flyer describing one firms system.
    • (EnergyFlex) Sarah asked if we have a voice in amending deliverables if we go forward with support? Also asked where documentation is that shows biomass facility a good fit for mill site? Any new report needs to show this need/site justification. We need to have direct involvement with any future reports, activity. A real needs assessment must be completed.
    • She added the $75K grant requires applicant to own property so CDC needs to be really involved in process. Finally, she stated we need to contact energy associations that are involved with small scale projects to help in how scope of work is developed.
    • Dee Shaffer was concerned about environmental noise and pollution. Cautioned board to be careful with process.
    • Dolores Hadden was concerned about health issues of plant and the change to the local rural environment.
    • Board Member comments; Janet not sure this would be best use of mill site, and wondered how it would affect both existing site tenants as well as the type of site user it would attract in the future. She also wanted to know who would make the final selection on vendor(s)? Sandy responded that most of the jobs produced by plant would be in the surrounding forest, not the Mill Site. Dan added that it would be an incentive to attract new site users because there would be the possibility to lock in low electric rates for users on the site, as well as the surrounding area.
    • Julie asked if there was a timeframe attached to this new phase of grant. Dan said, not yet. But would probably be a part of amendment approval.
    • Tom stated his concerns about impact of 1000+ truck trips a into the site if power plant built. What community benefits would be derived from power plant? Would it change the nature of the Mill Site’s future users from what has been identified in past planning? That community needs to be informed and needs to know what is a possible development on the Mill Site. This needs to be in the amended scope of work plan. But, we need to continue the process to see if the Biomass Power plant is viable.
    • Sandy said we have to be willing to go forward with having a biomass facility on the site.
    • Motion, moved and seconded. Sandy/Diann
      • CDC will continue to move forward with process to develop a Biomass Power facility on the Mill Site. vote: unanimous aye. 
    • After vote Diann offered additional information about small scale biomass plants to augment larger plant. See her or Dan for info. Dan called for persons on and off the board to be involved in process.
  2. Crossroad Fire suppression
    • Dan reported latest estimate to fix is $34+K. This is due to pipe bursts, rust, etc. Nothing happening now Dan will discuss further with Marc, and find out about insurance impact.
  3. Basement Leaks
    • Excavation and sealing done. Now wait and see before backfill to determine if leak fixed.
  4. Designation of funds to savings for BRLF loan
    • Moved, Seconded, Passed to move $1,500 to savings. Tom/Julie.
    • Unanimous.
  5. Mural
    • Joan Constable reported by note materials cost for mural repair, $111. She also asked for volunteers to help with graffiti cleanup on Tuesdays/Thursdays when she would be available for direction.
    • Discussion followed on how mural maintenance might become a more community- wide supported activity. Various board members agreed to contact other organizations about idea and support commitments.
    • Motion: Moved, Seconded, Passed. CDC will commit $150 to Mural Project Support and Maintenance if other organizations in community will match amount. Tom, Steve, unanimous. 
  6. RV park
    • Park has been approved with heavy conditions.
  7. Alpine Sierra
    • Dan reported recovery of rent a dead issue. Diann reported on potential uses of stumps. Could be used a barriers to property entrance along fences. Could be used to develop small scale Mushroom farms. See Diann for info.
  8. North Fork Totem
    • Nothing new, Janet will call Pat for update and report.
  9. Committee Reports
    • Real Estate
      • Dan reported new email from Marc, will forward to rest of Board for comment.
    • Planning
      • Changed date to Nov. 14th at 6pm. Will have more discussion with John Reed and idea of phased development, county will also attend.
    • Rec Trail
      • Has been partially cleared. Dan will verify map available on web site.
    • Cosmic
      • Julie and Dave are working on publishing a calendar for next year to identify dates without moon interference. KJEL may publicize with psa’s.
    • No Other Reports

New Business

  • Vacancy for At Large Board Member present. If you know of someone forward name to Dan.
  • Tom reported on beginning photo shoot by Mike Enswyler of area around saws that might become an art project for site. More next month.

No Organizational Reports

Adjourn at 8:07PM

 

9/26/11 – Minutes

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NORTH FORK COMMUNITY DEVELOPMENT COUNCIL 

MINUTES OF SEPTEMBER 26, 2011 BOARD MEETING 

Came to Order: 5:40 pm

Board Members Present: Dan Rosenberg, Sandy Chailler, Rich McQuone, Sarah Rah, Julie Konno, Pat Beihn.

Guests: Elissa Brown, Connie Popelish, John Reed, Chuck Thrapp.

Public Comment: 

  • Potential Biomass Project/Subsidiary Activities – Elissa Brown discussed the Final feasibility study,  now available on NFCDC.org as of today. The conclusions by Tad Mason of TSS Consultants calls for a Biomass gasification plant such as Phoenix Energy has completed in Merced County. The energy plant that is suggested would power approximately 1000 homes and employ 5-6 people. It should take from 2-5 acres, depending on the storage yard allocated by the plant. Sarah Rah commented that NFCDC Board had not had time to review the study nor was there a meeting with CDC to present findings for comments. She felt the report incomplete due to her knowledge of Energy Flex, another biomass energy plant company’s Letter of Intent not being included. At this time, Sarah Rah made the decision to resign from the NFCDC Board. Dan Rosenberg asked why Energy Flex was not included and Elissa stated that she had the impression TSS did not feel they had sufficiently developed their technology and did not have a long enough track record.
  • Discussion regarding strategies for parcel splits and general Commercial Real Estate issues with John Reed: Mr. Reed answered general questions about different strategies in dealing with potential lot splitting, sales of property to individual companies and creating a Planned Commercial Subdivision. He is available to help us when we are ready to plan this at an hourly rate of $150 per hour, billed at 1/10 of hour.

Approve Minutes: Minutes of August 22 meeting were approved (moved by Sandy Chaille, seconded by Julie Konno with one abstention).

Treasurer’s Report: The month’s financial report was distributed and approved with one abstention.  Tenants at Mill Site are current on their rent, with one exception:

  • O’Dell has not paid his rent for August or September. A letter was sent to O’Dell on August 9, 2011 regarding the August rent. Another letter was sent on September 15, 2011 that they are now behind two months’ rent for a total of $600.00. There was never a late penalty clause in their original rent agreement (1/4/08) but maybe a new agreement needs to be negotiated. Mary Proper has sent them five (5) letters regarding their rent being late this year.

OLD BUSINESS

  • Crossroads Lumber’s fire suppression system: In testing the leaks which were found in the system, the compressor was blown out. Over the years the pipes, etc will need to be replaced. The system needs weekly inspections and every 3 months it will need a more extensive inspection by a sprinkler company. The current estimate for the work is now at $4300.00 with the compressor. Dan will discuss with Mark Mandel for possible payment share agreement and report back at next meeting. Our current obligation stands at $2800.00.  CDC will hold on compressor work until this discussion takes. Chuck will be gone for approx. 8 weeks.
  • Rooms below the conference room: The Board approved moving forward with the bid from Novell Construction to correct drainage problems at last meeting. Dan will call to arrange start date so we can complete work before this season’s rains hit.
  • Brownfield Revolving Loan Fund: We have been making $750. per month payments to Madera County. A motion was passed unanimously to make this month’s deposit into the newly created savings account in the amount of $1500. This amount will be addressed at each monthly meeting.
  • NFCDC’s large copy machine: Yosemite-Sequoia RC&D agreed to allow use of their copy machine in hallway. CDC is asked to bring their own paper for copies, using the appropriate code entry to track usage.
  • Home Depot grant for HVAC repair: This is no longer necessary as Steve Sims was able to find and repair leaks in system.
  • Mural Committee/Proposal for cost of graffiti removal: Joan Constable was not in attendance. There is the possibility of her having found some funding for repairs. Dan suggested creating an official “Graffiti Wall” in town to curb vandalism to existing murals.
  • RV Park: There will be a meeting at the Madera County Planning Dept. on October 4, 2011 at 6pm. All were encouraged to attend

Committee Reports

  • Real Estate: Per Dan, Integrated Engineers is not able to be involved in a local plant at this time do to their overseas difficulties.
  • Recreation Trail: There is a new YouTube video link on NFCDC.org web site showing the Rec Trail work and usage. Harry Stott has also plotted GPS coordinates.
  • Facilities: Repairs to HVAC system are complete. Work should start soon on drainage problem/leaks into basement area.
  • Finance: Insurance for Liability coverage has been billed at $4207 & D & O at $2265. This policy was due in March, but do to Personnel issues at Insurance Broker’s office, we were not billed until September. Dan will call to confirm what each policy covers. Meanwhile, a motion was made by Sandy, seconded by Julie, to pay at this time so policy is in place while research is in progress.
  • Cosmic: No easily seen meteor showers or other events through the end of year due to full moons. We will schedule something for the Community after the first of the year.
  • No reports from Signage, Planning, Membership, or Emergency Preparedness.

NEW BUSINESS

  • Phoenix Energy: They have submitted a Letter of Interest. They are currently in business in Merced County (see Potential Biomass Project discussion above).
  • Care of North Fork Totem/Monument: Tribal Council has turned care of monument over to Pat Beihn. He is asking for ideas on how to maintain the wood structure. He has been using Tung oil. Dan offered to help create a committee/work group to assist with the maintenance. Pat will take this offer to Tribal Council.
  • Possible water offer to Madera County: During the course of a Maintenance District 8A meeting on August 25, 2001, NFCDC Board member Steve Mitchell brought up possible sale of NFCDC Mill Site water to County. This might be negotiated if they were to develop a system here at the Mill Site. No motion was made at this time.

ORGANIZATIONAL REPORTS

General Community Announcements: Flu shots will be given October 11, 2011 at the Crazy Y.

Saturday, Oct 1, 2011 is the Fall Festival. Connie Popelisch will be there representing Kings Vintage History Museum in Oakhurst with a display at the Boy Scout Building adjacent to Town Hall. The display will feature History of the Mill Site and Vintage clothing, etc.

Adjorned: 8:17 pm.

 

8/22/11 – Minutes

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NORTH FORK COMMUNITY DEVELOPMENT COUNCIL 
MINUTES OF AUGUST 22, 2011 BOARD MEETING 
Came to Order: 5:35 pm
Board Members Present: Dan Rosenberg, Sandy Chailler, Diann Miller, Sarah Rah, Tom Burdette, Julie Konno, Steve Mitchell, Maryann McGorvran. Guests: Elissa Brown, Connie Popelish, Michael Olwyler, Geno Herzog, Joan Constable.
Public Comment: Elissa Brown announced events and progress for the Collaborative Planning Process for Willow Creek Watershed. Public participation invited during September through March, with kickoff meeting September 12 at the North Fork Rancheria Community Building from noon to 3:00 pm. Day-long field trips for the public are scheduled September 24 and October 14 — contact Aimee Smith at US Forest Service. Connie Popelish and Michael Olwyler presented ideas for using the “yellow bricks” from the Mill’s old kiln buildings, which will be discussed further with the History Project group.
Approve Minutes: Minutes of July 25 meeting were approved (moved by Sandy Chaille, seconded by Diann Miller).
Treasurer’s Report: The month’s financial report was distributed and approved. July 2011 expenses were $1,564.34 against income of $1,970.44, for $1,406.10 in net revenue. Tenants at Mill Site are current on their rent, with two exceptions:
  • After a warning letter sent in August, Alpine Sierra failed to pay any further rent. They have now shut down their biomass processing business, due financial difficulties and to owner Erik Robertson’s health problems. They owe $3,200.00 on back rent, against a $1,400.00 deposit.  to Alpine Sierra’s rental default, Dan Rosenberg said attorney Greg Chappel advised that court action to put a lien on the company’s tractor would likely be more expensive than worthwhile.
  • On the Tire Shed building, O’Dell has not paid $300.00 for August rent, so a reminder letter was sent. He now uses the Name Crystal Lake Grinders at the Crossroads Lumber address.
OLD BUSINESS
  • Crossroads Lumber’s fire suppression system: The Board approved the estimated cost of $1,400 to bring the system compliant. In future years, Crossroads will be asked to cover costs of annual inspections — moved by Steve Mitchell, seconded by Tom Burdette, passed unanimously.
  • Rooms below the conference room: The Board approved moving forward with the bid from Novell Construction to correct drainage problems.
  • Brownfield Revolving Loan Fund: NFCDC is making the first three payments to Madera County. Board members discussed setting aside $1,500 a month in a savings account as a reserve for future loan payments Board members. The motion to open that savings account was stated as a Resolution: “NFCDC shall create a new savings account reserving $1,500 per month toward future repayment of the Brownfield Revolving Loan Fund at Yosemite Bank, with current signers to be the same as on the other NFCDC accounts at that bank”  — moved by Sandy Chaille, seconded by Sarah Rah, passed unanimously.
  • NFCDC’s large copy machine: The equipment is close to being beyond repair. Board suggested asking Yosemite-Sequoia RC&D about sharing their copier.
  • Star Party: This summer’s was announced for viewing the upcoming meteor shower, similar to last year’s successful event.

Committee Reports

  • Real Estate: No progress to report on the Integrated Engineers Letter of Intent to purchase a parcel at the Mill Site. They are having difficulties on overseas projects that interfere with local plans for a new facility.
  • Energy: Committee should be activated to deal with reducing use of on-site utilities. 
  • Facilities: Repairs to heating and cooling system in the office building are underway by Steve Sims, at a modest expense.
  • Emergency Preparedness: Next emergency planning meeting will be held in early October.
  • No reports from Signage, Recreational Trail, Finance or Membership Committees.
NEW BUSINESS
RV park:  Geno Herzog announced plans he and his partners have for a 74-space RV park to be located on the five acre knoll above North Fork Supermarket, on Amber Lane. The developers have applied for a Conditional Use Permit, with the Planning Commission hearing scheduled for September 6. The project must resolve several infrastructure issues, including their lack of sufficient sewer and water units in Maintenance District 8-A which serves North Fork’s downtown-village area. Sarah Rah announced that the MD8A Sewer-Water Steering Committee is holding a community meeting on August 25 to discuss sewer-water issues generally and the RV park’s impact on the District. NFCDC board members asked questions and discussed the project’s potential economic development advantages. Maryann McGovran asked that Rancheria email addresses not be used to distribute information about the project by community members as the Rancheria is taking no position on the RV Park. But the Board took no action to support or oppose the project.

Crossroads Lumber & Alpine Sierra: Marc Mandel has sent a letter to the Editor of the Sierra Star explaining that his company has no connection with, or responsibility for, the financial problems of Alpine Sierra’s biomass recycling business. Dan Roseberg reports that NFCDC has been receiving similar complaints that Alpine Sierra failed to deliver on pre-paid firewood orders (more than $20,000.00 owed to two dozen customers, based on reports to date). At this time, NFCDC has are no plans for dealing with extensive debris piles Alpine Sierra has left behind. Diann Miller said the Resource Conservation Foundation is looking into options for grinding and disposing of the debris. Sarah Rah suggested researching legal steps so NFCDC can take title to Alpine Sierra’s abandoned property and dispose of it. Board members also discussed being more cautious in the future before signing contracts with industrial tenants that may leave behind unwanted and possibly hazardous inventory or equipment.

Mural graffiti: Artist Joan Constable discussed her past efforts to establish an independent Mural Committee for North Fork. Early efforts by her and several others have resulted in a variety of murals now gracing buildings in the downtown-village area. She recommends the Mural Committee should be free-standing from other organizations, responsible for approving and caring for North Fork’s outdoor murals. A current problem is new graffiti on the mural at North Fork Market. She explained that the mural at the Stage Stop building was a project by Bob Costa, who is recently deceased. Board members discussed the issue and suggested contacting Sierra Scenic Byway Committee for financial assistance.
ORGANIZATIONAL REPORTS
Maryann McGovran says the Rancheria is hiring a new Housing Authority Director.
North Fork Arts Council has dissolved as an organization, as of September 1. Young Masters Art Show has been taken over by Joan Constable and moved to Oakhurst.

Adjournment: 8:20 pm.


Committee reports:  Joan Constable gave a report on mural activities, with the suggestion of a free-standing mural committee. That idea will be put on the next NFCDC agenda, to deal with issues like the graffiti on North Fork Supermarket and other mural-related matters. Now that Bob Costa has died, it’s unclear if or how the Stage Stop mural will be finished. Suggestion was made to approach the Scenic Byway Committee for funds to deal with mural repairs and projects. Joan also reported on relocating Young Masters Art Show from the now-closed NF Arts Council to a private event in Oakhurst, which was well received this year.
Adjorned: 8:20 pm.

7/25/11 – Minutes

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DRAFT: CDC Board Meeting Minutes: July 25, 2011

Minutes of: July 25, 2011   CDC Board Meeting

 

Meeting Came to Order: 6:20 pm, upon quorum.

Present: Dan Rosenberg, Sandy Chaille, Diann Miller, Julie Konno, Sarah Rah, Tom Burdette. Guests: Joanne Freemire, David Konno, Elissa Brown.

Past minutes: Not distributed.

Tonight’s Agenda: ADD: Brownfield Loan update; recycling in and around the CDC office; adjustment to Mariij Bowman’s office lease. Sandy made motion to add those items, Diann seconded, all approved

Public Comment:

Yosemite-Sequoia Resource Conservation and Development Council — David Konno presented a verbal and written report from on their activities since separating from US Department of Agriculture. RC&D has $500,000.00 in grants under contract. RC&D sent Steve Haze, David Konno, Don Loweburg, Brett Matzke and Brittany Dyer to the recent Sierra Business Council’s Southern Sierra Green Industry Business Leadership Team workshop. Outcome is YSRCD has launched an initiative “Sierra Economic and Educational Opportunities” (aka SEE-Opportunities) to assist at least four new ventures and to train and employ 20 unemployed or under-employed workers in activities that support green technology. YSRCD is forming cooperative alliances — e.g., Valley Small Business Development Center at UC Merced; Sierra Business Council; Economic Development corporation’s Fresno Energy Cluster; Regional Jobs Initiative’s Infrastructure Leadership Committee; Sustainable Forest and Community Collaborative; Dinkey Creek Landscape Collaborative.

Rural Business Enterprise Grant — Elissa Brown reported that the feasibility study underway by TSS Consultants is concluding that the Mill Site’s optimum opportunity is to pursue some type of biomass-to-energy operation. The report should be released in September.

Status Reports: Treasurer’s report was read and reviewed; no motioned for approval but accepted by general agreement.

Old Business:

Brownfield Loan Fund — Dan recapped status of Brownfield Revolving Loan Fund, with $570,000 still due to the County. Based on proposal NFCDC submitted to the County last year (but never officially accepted by the County), NFCDC began making partial payments this July at $750.00 per month for year-1; to be followed by $1,500 per month for year-2; $2,250.00 per month for year-3; $5,000.00 per month for year-4; and leveling off at $6,865.00 per month until paid off in 2021. Sandy moved and Diann seconded motion that $1,500.00 per month be set aside as a reserve for future loan payments, should the need arise; passed unanimously.

Crossroads Lumber Fire Suppression System— Bid to reactivate the sprinkler system came in at $2,870.00, approval moved by Tom, seconded by Julie, unanimous approval. Additional motion to negotiate with Crossroads that they pay for annual inspections and certifications, with future repairs to be covered by NFCDC; moved by Tom, seconded by Julie, passed unanimously.

Repair of leaks downstairs: Dan reviewed the bid from Novell Construction, as previously approved; discussed details and partial funding possible from Home Depot grant; grant to be pursued by Sarah and Dan.

Yellow Bricks — Old kiln bricks might be used for some combination of fundraising and/or to create a “Yellow Brick Road” associated with the History Project site, if volunteers step forward for an ad-hoc committee to carry out.

Trail report from Dan Rosenberg — Dan walked the trail with Harry Stott, observing areas that may require some tractor work.

New signage — Kirsten Englund was absent; no update.

Finance — More detailed budget and cash flow summaries will be made available to Board and posted on web site.

North Fork Arts Council — Joanne Freemire presented the NFAC’s suggestion that as they are disbanding as a club, the name might be held by designating it as an inactive committee of NFCDC. Idea was discussed but not adopted.

Real Estate and Planning Committee — Dan is still waiting to set up a meeting with Dave Wensloff of Integrated Engineering Company, to tour site and brainstorm development issues and purchase scenarios. Sarah reported she spoke with commercial real estate broker John Reed as potential source to assist with Wensloff negotiations. Sarah also commented that she and others are forming a steering committee independent of NFCDC to explore some type of investment coalition that may raise funds for the Mill Site and/or other projects around town, following the Iowa Case Study models as presented to the Board in June.

Facilities — Dan reported that Alpine Sierra is nearly 3 months behind on rent. Motion by Sandy, seconded by Julie authorizing Dan to discuss the delinquency with Erik Robertson as a final warning, to be followed promptly with a 30-day eviction notice if rent and late fees are not paid in full; motion passed unanimously.

New Business:

Personal use of NFCDC’s tractor — Board agreed unanimously that tractor cannot be loaned out, and can only be used by authorized persons directly connected to NFCDC and for the benefit of NFCDC.

Home Depot grant for HVAC repairs — Dan discussed heating-air conditioning problems and possible solutions. He and Sarah will explore a small grant from Home Depot to pay for materials. Discussion also covered discount to Mariij Bowman’s specific AC aproblems, with motion by Tom seconded by Julie and passed unanimously to offer retroactive discount of $55 for July rent as off-set to lack of air conditioning to her office, effective August first.

Repair of NFCDC copier — Dan reported that copy machine is out of order and repairs are questionable. Board reached general agreement to ask Yosemite Sequoia R&CD if and how NFCDC might share their copier; that failing, to purchase a smaller copier.

Meeting adjourned at 8:15 pm.

 

 

8/23/10 – Minutes

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Minutes of  Aug. 23, 2010   CDC Board Meeting

Meeting Came to Order at 6:00 pm

Present: Sandy Chaille, Rich McQuone, Diann Miller, Joan Constable, Julie Konno (for Joanne Freemire), Kirsten Englund

Public Comment: Present : Sarah Ra, David Konno, Michael Olwyler

Michael Olwyler gave a presentation to the Board on the proposed North Fork Trail System, discussing reasons for use, who would be intended as the users of various parts of the trail system, how it would tie into existing trails, the fact that these would all be trails on public lands, planning of concept trails, and getting stakeholders involved in the planning process. Board discussed how we can support this project. All agreed it was a good project for the community and that we should offer support as needed and appropriate, and a motion was passed stating such (see below).

An insurance review of the CDC Insurance determined that we can obtain a one-time event fee for $100 for events at the mill site. Liability does not cover volunteers working on trails until the trails are built and then trail users will be covered, so any volunteers working on the trails must have their own insurance.

Community Newsletter – update was given. Propsed cost of $150-$225 per issue depending on size and number of community groups and business people supporting it.

CJ Recycling lease not completed but close.

Rich McQuone will be responsible for getting pallets for brick storage, and looking into pothole repair in driveway.

Julie Konno will be replacing Heidi as a Board Member.

It was noted that there was no Board quorum at the July Board meeting, so no motionas were made or approved.

Motions:

  1. Motion to approve the agenda for the night’s meeting  made by Kirsten Englund, seconded by  Diann Miller. Passed unanimously.
  2. Motion: “ The North Fork CDC supports the North Fork Community Trail System Proposal. Diann  Miller made the motion, Joan Constable seconded. Passed unanimously.
  3. Motion to approve Jun 27 Minutes made by Diann Miller, seconded by Kirsten Englund, passed unanimously.
  4. Motion to approve Treasurers’s report was made by Kirsten Englund, seconded by Rich McQuone, passed unanimously.
  5. Motion to support NF Community Newsletter concept made by Diann Miller, seconded by Julie Konno. Passed unanimously.
  6. Motion that “NF CDC supports and approves the use of this site for HazMat training.” was made by Rich McQuone, and seconded by Julie Konno. Passed unanimously.
  7. Motion that” NF CDC supports and approves the use of this conference room for the reception and book signing for Ruth Rosenthal, with date to be determined,”  was made by Kirsten Englund and seconded by Diann Miller. Passed unanimously.
  8. A vote was taken to vacate the accounting office and rent it out at arate of ~ $170/mo. Motion made by Joan Constable, seconded by Julie Konno. Passed unanimously.
  9. Regarding high heat bill, notes were made about maintenance around the millsite. Filters need to be changes, thermostats and vents checked, David Konno will follow up. Jill will send out notice to tenants asking them to be aware of Electric usage.

 

Organizational reports were made.

Meeting adjourned at 7:50 pm.