Agenda of Board Meeting – August 23, 2010

5:30 p.m. at the North Fork CDC Conference Room at the Mill Site

1. Call to Order

1. Pledge of Allegiance

3.  Additions to the Agenda:  Items identified after preparation of the Agenda for which there is a need to take immediate

 action.  Two-thirds vote required for consideration.

 4.   Approval of the Agenda

5.   Public Comment:  The first 15 minutes of each regular meeting is set aside for members of the public to comment on any item within the jurisdiction of the CDC Board, but not appearing on the agenda.  Items presented under public comment may not be discussed or acted upon by the Board at this time.  For items appearing on the agenda, the public is invited to comment at the time the item is called for consideration by the Board.  Any person addressing the Board under public comment will be limited to a 3 minutes presentation to insure that all interested parties have an opportunity to speak.  Also, all persons addressing the Board must state their name and address for the record.

 6.    Presentation:  North Fork Community Trail System—Michael Olwyler

7.   Grant Administrator’s Report

 8.   Approval of Minutes of June 28, 2010 Regular Board Meeting

   9.  Treasurer’s Report

  10.  Discussion and Action Items

1. Old Business

1.  Report regarding insurance coverage regarding trail building, use, and other activities

2.  Newsletter to Community

3.  CJ Recycling Lease

4.  Planning Committee Report

5.  Pallets for brick storage

6.  Repair of potholes in driveway

1. New Business
   1. Request for use of property for Hazmat Training—for approval
   2. Request for use of conference room for reception/book signing for new book by Ruth Rosenthal—for approval
   3. Rental of CDC accounting office (vacate and rent)—for approval
   4. Notice to tenants regarding high electric bill                

10.  Organizational Reports (if time)

11.  Adjournment

Reminder:  The next CDC meeting will be on September 27, 2010 at 5:30 p.m. at the North Fork CDC Conference Room at the Mill Site. 

Call to Order 6:00 pm

Attending:

Dan Rosenberg             Sandy Chaille                 Sarah Rah
David Konno                 Leif Regvall                    Joan Constable
Robert Mansfield        Joanne Freemire         Judi Lawrence

North Fork Trails Update — Joanne Freemire walked possible Mill Site trail routes with Harry Stott. They found some problems with eroded areas. They wonder if it would be possible to run a trail through center of property, maybe temporarily? Dan referred details of trails discussions to current working committees on trails, to be condensed into a report that can be presented to NFCDC and other organizations.

California Conservation Corps — Al Orozco of CCC contacted David Konno at Yosemite-Sequoia Resource Conservation and Development. Under Proposition 84, CCC has $25 million available for project labor on trail, watershed or restoration work. Elissa Brown is looking into what’s possible to fund. Michael Olwyler is also looking into possibilities.

Solar Project Update – Dan Rosenberg met with Ray Beach and Bill Hayter (consultant to County on solar projects and other matters). Bill said most projects need a minimum of 40 acres for economic viability, 5 megawatts and above — $20 to $25 million projects. NF Mill Site has some advantages: no smog or fog, moderate heat better for PV panels. Solar arrays could be located elsewhere around North Fork, not just at the Mill Site. A project would need open space and access for hooking up to the grid. Mill Site still has high capacity PG&E hookup at old co-gen site. Investor companies build and maintain the system, pay rent to land owner. Other options available, at smaller scale. Reference: Solar Cities, Chevron. Minarets High School might be a possibility. Follow-up to be handled by Dan Rosenberg and Leif Regvall.

Newsletter & Community Newspaper Project — Sarah Rah and Joan Constable presented research on the strategy to start up a newsletter involving all of North Fork’s community groups. The concept was publishing a newsprint tabloid — whether monthly, every six weeks, quarterly or whatever. Committee members strongly supported the idea of moving forward. The next step is for Sarah Rah to expand the research memo and circulate it for the North Fork Community Development Council’s next board meeting. If NFCDC shows support, the concept paper can be distributed to 30 or more local organizations for their response and input.

Community Gatherings — The idea is to have a social gathering monthly (or whenever) that encourages people to brainstorm ideas informally. Joan suggested a structured game-style format. Dan Rosenberg suggested picking rotating venues. Leif gave the idea of picking a topic for each event. Sarah Rah had followed up on last month’s idea to hold a gathering at Town Hall during Fall Festival, but she has had no luck contacting Cathey Thornburg or anyone else to see if Town Hall might be available during late morning-early afternoon time slot. Sandy Chaille suggests trying Women’s Club to see if they are coordinating Fall Festival. The possibility of doing community opinion surveys was also discussed.

Stargazing Party –David Konno reported that 45 people brought lawn chairs to the Mill Site to watch the meteor shower display on August 12 from 8:00 pm to midnight. Refreshments were available, and all agreed it was a great event and much fun.

Web Site — Dan announced that the new web site is up and running at www.ImaginingNorthFork.org. However, several committee members reported that they had trouble entering the site. Dan will double-check what the problem might be.

Affordable Housing — Leif will be circulating information on housing concepts. Robert said the County is wrapping up its Housing Element Update within the General Plan.

Adjourn 7:30 pm

Board Meeting Minutes – July 26, 2010

5:40pm – There was no quorum. Participants only reviewed discussion items.

6.  Follow Up Presentation:  Trail on Mill Site (insurance, tractor use, hours of use, etc.)—Harry Stott

• Have to research insurance
  • Jill will ask insurance company if we are covered for:
    • Volunteers working on site for trail or other work
    • Community members riding on the trail
    • Hours of operation
      • Dusk to dawn? Different hours throughout the year?
      • Equipment/tools
        • Does the CDC have tools?
        • Is the tractor available for use
        • Property line
          • Barbed wire fence in one place
          • Needs volunteers
          • Map / GPS
            • Jones and Snyder?
            • Forest Service
            • Signage
            • Naming

7.   Grant Administrator’s Report

• BRLF – CDC letter is at the county. No response yet.
• Grant opportunities
  • EPA targeted Brownfields site assessment – investigates possible contamination
  • EPA Brownfields assessment grant – provides funds for planning the cleanup
  • Other grants – Jill is investigating applicability
  • Jill’s remaining time at CDC

9.  Treasurer’s Report

10.  Discussion and Action Items

A.  Old Business

1.  Update:  CJ Recycling Lease – lawyer has reviewed lease and it will be finalized and a draft delivered to CJ Recycling this week.

2.  Update:  Water System Project

3.  Update:  Planning Committee

4.  Update:  Pallets for brick storage

5.  Update:  Repair of potholes in driveway

6.  Update:  Newsletter to Community

B. New Business

1. Request for use of property for Hazmat Training

• Jere presented – Hazmat training at mill site
  • Community Medical – will be running a multi-agency training
  • Dates:
    • Classroom training in board room sept. 16 7-9 pm
    • Field training by the pump October 16,   8am-1pm
    • Press conference
      • Dan gave an update
      • Discussed August 20 versus late September
      • Perseid meteor shower August 12
        • Could be good viewing from the mill site

10.  Organizational Reports (if time)

11.  Adjournment

Motion by Dan Rosenberg, 2nd by Joanne Freemire – unanimous 7-0 approval

Give Harry Stott the go-ahead to begin development of a trail at the mill site. He will keep the CDC informed of where it is going. Before the start, the CDC will confirm insurance coverage for such use.

1. Report of BRLF meeting with County – Dan Rosenberg reported on the meeting. the discussion was cordial and productive. The county staff attending the meeting were supportive of delaying payments for a year and starting payments at a lower level and then increasing them. There was also a discussion of what would happen in the event that the CDC sold any of the land at the site. In that case, a portion of the loan would become immediately due. This portion would be equal to the percentage of the land that was sold. The CDC agreed to submit a proposed new payment plan to the County within a week.
2. Water System Update
3. CJ Recycling lease – Board asked Dan to consult with an attorney on the lease

Motion by Maryann McGovran, 2nd by Joanne Freemire, appproved 7-0

To give President the authority to negotiate and finalize lease with tenants. Rent will be at least $600. A lawyer will first be retained to review the lease. Ask tenant to cover the surveying fee.

1. Lease with Alpine Sierra Greencycling – no news

1. Trail Project – already covered
2. Fix light – President will deal with this offline.
3. Newsletter – Sarah Rah has offered to look into the possibility of reviving the CDC newsletter. She will report back on this at a future meeting.
4. Approval for Jill to attend Brownfields funding workshop in Fresno – motion to approve by Joanne Freemire, 2nd by Janet Wheeler, approve 7-0

Meeting was adjourned at 8:30 pm

1. Call to Order

2. Pledge of Allegiance

3. Additions to the Agenda: Items identified after preparation of the Agenda for which there is a need to take immediate
action. Two-thirds vote required for consideration.
4. Approval of the Agenda

5. Public Comment: The first 15 minutes of each regular meeting is set aside for members of the public to comment on any item within the jurisdiction of the CDC Board, but not appearing on the agenda. Items presented under public comment may not be discussed or acted upon by the Board at this time. For items appearing on the agenda, the public is invited to comment at the time the item is called for consideration by the Board. Any person addressing the Board under public comment will be limited to a 3 minutes presentation to insure that all interested parties have an opportunity to speak. Also, all persons addressing the Board must state their name and address for the record.

6. Grant Administrator’s Report

7. Approval of Minutes of regular meetings

8. Treasurer’s Report

9. Discussion and Action Items
A. Old Business
1. Lease Agreement with Erick Robertson
2. Update: Land sale to Crossroads Lumber
3. Update: Planning Committee
4. Update: Request for Parking at Mill Site
5. Update: Pallets for brick storage
6. New and/or Repair of Light Fixtures
7. Update: Repair of potholes in driveway
8. Update: Mural for Wall behind Town Hall
9. Approval of Proposal for Water Hydrant Installation/ Fire Sprinkler System at Crossroads
Lumber
10. Contract with Chuck Thrapp for Weekly Water Inspection (wells, pumps, tanks)

B. New Business
1. Presentation and Request for a Lease—CJ Recycling
2. Potential Extension of Living Space for RC & D Vista—Brittany Dyer
3. Approval of Paid Part-Time Bookkeeper Position
4. Change of Locks on Outside Doors
5. Insurance Rider for CDC Member Organizations for Specific Functions

10. Organizational Reports (if time)
11. Adjournment

Reminder: The next CDC meeting will be on June 28, 2010 at 5:30 p.m. at the North Fork CDC
Conference Room at the Mill Site. Ray Beach and Tom Wheeler will join us to explore options for our water system.

A possible recreational trail and a biomass utilization facility, the promised new fire station and expansion of North Fork water and sewer were all discussed at the annual membership meeting of the North Fork Community Development Council on March 22 at North Fork Elementary School.

[...]

[Ray Beach, Madera County Resource Management Agency Director] said there will be $300,000 in funds to remodel the North Fork Library. He also announced there is money for lighting downtown North Fork and approval has been received for the final phase of the revamping of Road 200.

1. Call to Order

2. Pledge of Allegiance

3. Additions to the Agenda: Items identified after preparation of the Agenda for which there is a need to take immediate
action. Two-thirds vote required for consideration.
4. Approval of the Agenda

4. Presentation: California FIRST Energy Program—Simon Bryce

6. Public Comment: The first 15 minutes of each regular meeting is set aside for members of the public to comment on any item within the jurisdiction of the CDC Board, but not appearing on the agenda. Items presented under public comment may not be discussed or acted upon by the Board at this time. For items appearing on the agenda, the public is invited to comment at the time the item is called for consideration by the Board. Any person addressing the Board under public comment will be limited to a 3 minutes presentation to insure that all interested parties have an opportunity to speak. Also, all persons addressing the Board must state their name and address for the record.

7. Grant Administrator’s Report

8. Approval of Minutes of regular meetings

9. Treasurer’s Report

10. Discussion and Action Items
A. Old Business
1. Lease Agreement with Erick Robertson
2. Update: Land sale to Crossroads Lumber
3. Update: Planning Committee
4. Update: Request for Parking at Mill Site
5. Update: Pallets for brick storage
6. New and/or Repair of Light Fixtures
7. Update: Repair of potholes in driveway

B. New Business
1. Potential Extension of On-Site Lease for RC & D Vista—David & Julie Konno
2. Madera County RMA’s (Loren & Ray) Meeting at the Site re: water system
3. Changed Proposal (several thousand dollars less) from Chuck Thrapp on the Water System
4. Execute Contract with Individual for Weekly Water Inspection (wells, pumps, tanks)
5. Report on Meeting with Travis’ regarding Work Remaining (Chuck Thrapp, Jere Miller, & Jill
Mross to be present)

11. Organizational Reports (if time)
12. Adjournment

Reminder: The next CDC meeting will be on May 24, 2010 at 5:30 p.m. at the North Fork CDC
Conference Room at the Mill Site.