North Fork CDC Regular Board Meeting Minutes

June 26, 2006

North Fork Mill Site, North Fork, Ca.

6:30 pm

The meeting called to order at 6:30 pm by Chair, Chuck Borden. The Pledge of Allegiance was recited.

All Board Members were present, constituting a quorum. Others Present were: Sharon Carter, Administrator; Alice Higman, Administrative Asst.; Doug and Beverly Carpenter, Janice Delaney, Suzann Foster, Jean Hancock, Jeff Hannel, Donna Hardy, Linda Morse, and Breanne Simmons and Marina Grigorova.

Meeting Agenda

Motion by Volney to move Public Notice Presentation, Item #7, before Public Comment. Motion seconded. Vote: Yes

Motion by Tom to approve Agenda with changes moving Public Notice Presentation before Public Comment. Motion seconded by Richard. Vote: Unanimous

Public Notice and Presentation

The representative from Bryan A. Stirrup Associates (Marina Grigorova) and from Madera County Environmental Health (Janice Delaney) gave a progress report on the Brownsfield Assessment.

Public Comment

Doug Carpenter spoke about contamination on his property.

Following was a brief recess.

Minutes

Motion by Tom to Approve May minutes as written. Motion Seconded. Vote: Unanimous

Treasurer’s Report

Mary provided Status reports on the two (2) remaining open grants. Motion by Paul to approve Treasurers report. Seconded by Volney. Vote: Yes Unanimous

President’s Report

Chuck Borden announced he has been reviewing Roberts Rule of Order and that the CDC Board meetings will be run according to Roberts Rule. He will take control of meetings and all members will address their issues to the “chair” and be recognized before they speak.
Chuck handed out a flyer regarding the Strategic Planning session.

Administrators Report:

Sharon Carter reported on inventory that was discovered to be missing after finding an Inventory Sheet when purging old files. An e-mail was sent out to all Board members to see if they could provide any information on the missing inventory. She received no response prior to the meeting. However, at the meeting Steve advised the Board that Mark Mandel had the welders, the banding tool and the cut off saw. No other information was brought forward about the remainder of the missing inventory.
After discussion with the Finance Committee and the Board President, Chuck Borden, we have purchased a new tractor for use only on the Mill Site property.
Sierra Business Council will be here on June 27 th to make a presentation.
Water testing for all three (3) sites at the mill came back clear of Coliform Bacteria. Testing is done monthly.
Meetings were attended by me, Chuck and Dan with Madera County to discuss the $900,000.00 cleanup loan.
Integrated Engineers will continue doing tests on soil remediation through the end of July.
We have not received any information regarding either the Pitcher Creek or the EPA Grant.
Yosemite/Sequoia Resource Conservation and Development Council invited Sharon to attend an RC&D conference in Savannah, GA. All costs paid for by them.
Asked for Board input about contracting BAS for consultants.
David Linn has preliminary title report.
TANF workers to start work at the Mill Site this week. Fire Safe funds have been depleted and the person working in that position has been terminated.
Audit to be finalized in July.
There was an accident involving Tom Wheeler at the Mill Site. When removing the flag pole Tom was struck in the face. He is doing fine and CDC is paying for all his medical and dental work.

Committee Reports

Membership:

Reminder postcards for membership have generated $340 in membership dues
Hayrides have been postponed until further notice
Discussions on Fall Festival have been tabled to a later date
Jeff estimates $500 needed to bring electricity to the Tire shed.
Possible Ownership Celebration in August for CDC members and all Community Organizations.
Mill Employees and Friends reunion in the spring. Need to have article written for the newspaper.
Motion was made by Mary to combine membership, fund raising and marketing into one committee and add new members Steve and Volney to the committee. Seconded by Kathy. Vote: Yes Unanimous

Governance:

The committee will be reviewing the Brown Act. They will contact the attorney for

assistance.

Planning:

A new proposal is being sent by Silvan Power. They have offered to come to a meeting to discuss terms.
A meeting was held with Sierra Ambulance / N.F. Volunteer Fire Department regarding the plan to build a fire station/ambulance bay on the mill site.
Committee recommendations

Sell the desired land rather than lease it – at no cost
Redisignate the 2.8 acres set forth in MOU as simply “Lot 10”.
Remove power lines
Approve building design
Recommend allowing them to tie in to existing water at their expense.
They will install new septic
Allow them to post a sign “Future Home of Fire Station.”

Executive Committee:

A memo was passed out to all board members requesting that Board members receive written information when a committee has researched a subject and is recommending an action to the Board.

Finance Committee:

1. The Finance Committee met and supports the Administrator’s decision to expend monies for a tractor from Grant #210 rather than return the money to HUD.

2. Recommend the administrator decide on how to expend the remaining balance of $4,460 rather than return the money to HUD.

Organizational Reports

N.F. Arts Council

There will be a meeting at La Cabana on Friday at 5pm to support the promotion of the development of Old Town. Invitations were sent to numerous organizations.

Squirrel Cage Theatre Company

There is a two stage theatre play “Janka” in Fresno. See Volney for information. Starting in September, the N.F. Choir will be meeting the last Wednesday of each month from 6 to 8 pm at the North Fork School music room.

N.F. Mono Rancheria

BMX track grant results should be back sometime in November. Tentative opening date for the Community Center should be July 25 th.

N.F. Chamber of Commerce

Elections will be held in August. They still need people to run for Board positions. Meetings are the first Wednesday of each month at 7:00 am at the CDC Conference room.

N. F. Boosters

Loggers Jamboree still need parade entries. The Fishing Derby went very well. The Turkey Shoot was a success and raised $750.

N.F. Women’s Club

They will be at the Jamboree Parade. They wish to thank the CDC for the use of the Conference room to make their quilt. Thanks also to Richard Hancock for helping with the building fund. There will be a bake sale at the post office.

Chawanakee Unified School District

T-Shirts with the new Minarets High School Mustang logo were given to Board members. Plans have been approved on the facility and it should go out to bid within 6 months. They are hiring MAAS Co. as consultants.

North Fork Volunteer Fire Department Auxiliary

240 dinners were served at the Bar-b-que. $1350 was raised from the raffle; total profit was $3500.

Old Business

Electricity to the tire shed, was tabled until next month.
Paul moved to accept the advertisement put in the Mountain Press as sufficient advertising for the Administrator’s position. Discussion from Volney and Steve that the ad should also run in the Sierra Star. Tom moved to advertise the position in the Sierra Star to run on June 30 with a filing deadline of July 15. Seconded by Paul. Vote: Yes Unanimous

New Business

Strategic planning dates and ideas were tabled until the July Board meeting

Meeting adjourned at 9:40 pm

Minutes submitted by Alice Higman