Category Archives: Monthly Board Meeting Minutes

CDC September Meeting Minutes

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Minutes
NFCDC BOARD OF DIRECTORS
Board Meeting
Monday, September
25, 2023
NFCDC Conference Room – 5:30 pm
MISSION STATEMENT
The CDC’s mission is, “to promote the social, economic
and environmental welfare of North Fork, CA.”
CALL TO ORDER at 5:42pm by Wade Wheeler
ROLL CALL
Wade Wheeler Cathey Thornburg Jennifer Casner Jean Russell
Tom Wheeler Matt Henderson Marcie Favelo Donna Henderson
Sandy Chaille Christina McDonald Mary Proper Jason
Angeline DeHart Cindy Quigley Nick DeHart
Dan Rosenberg Maryann McGovran Claudia vanDenBergh
*Public Comment:
Additions to the Agenda: ‘Goals’ to New Bus by Christina McDonald
Approval of the Agenda: Moved by Sandy, Seconded by Cathey, motion carried.
Approval of the Minutes: Wade Moved to approved, Christina Seconded, motion
carried.
Financial Reports: moved acceptance by Sandy, Mary Seconded, motion carried.
Corresponding Secretary/Membership Report: none
OLD BUSINESS:
? NFCP Update: (Wade) lots of activity and change of staff; Wade will serve as
Acting Project Manager of the power plant – hired by Lapiz (serving as individual,
not rep of CDC); there is a new modular trailer office on site. NF CDC Board
acknowledges that Wade’s new employment as the Acting General Manager of the

NFCP is not in conflict with CDC Bylaws.
? Facebook Update: none
? Lot 11 Transfer Update: (Wade) John Reed volunteers to the transfer of Outlot 11.
? Budget Approval: Tabled
? Signage Update: (Jean) shared information regarding signage 1) All signs must be
approved by the NFCDC. 2) signage along interior site roads shall be limited to
one 4’W by 8’H monument signs at parking lot entrances, all businesses served by
this parking lot are intended to be included in this one sign. 3) signs may only be
exterior lighted and shall not reflect or emit light in excess of 5 foot candles
measured by 10 ft from the sign. May only be exterior lighted and shall not reflect
or move. Jean noted that for her proposal prior to this report that we might consider
some adjustments to accommodate the regulations. We will need to consider
where ‘parking lots’ are and which ‘businesses’ are served. There is POA money
for signage. Christina shared that all of the tribal buildings (businesses) each have
a wooden style sign. Jean plans to obtain recommendations from the NF History
Group for an icon to feature as a graphic on her proposed sign design for NFCDC
approval. Board members would like to include POA in determining a name.
? Bylaws Update: (Christina) offered a draft of suggestions and suggested that we
start going through i.e. a few pages at a time
? POA Update: (Jason) none
? Grounds maintenance: (Wade) a team has come out, will be added to Kenny’s
monthly work, still awaiting his quote, but sounds like it will not be a significant
increase. Solar panels have been fixed, but still need a solar specialist.
NEW BUSINESS
? CDC Website: (Wade) not sure if we want to pursue before we have a budget. Do
we need to hire someone to work on it? Table.
? Goals: (Christina) shared results from survey from 2018, Priorities Summary;

o downtown parking, sidewalks, lighting, place for community members and
visitors to sit/eat/coffee
o trails for pedestrians, bikes, horses; connecting major activities such as mill
site, downtown, school, museum, rec center; connection to larger trail
system to Bass and Manzanita Lakes, NFS, and County trails
o bike/pump track park
? HVAC Proposal: table
? Eastern Madera County Foundation
? Social Media
Organization Reports
Oct 14 Chili Cookoff Womens Club, Bass Lake Double (cycling event)
Oct 7 Grizzly Bike event
Sept 23 was the Smokey Bear Run
NRA Dinner Oct 7 in Oakhurst at Community Center
Chawanakee – annexation did not go through (June)
NFCP is hiring – local people would be great
Adjournment at 7:06pm
Next Board Meeting: Monday, October 23, 2023, at North Fork CDC conference room.
*Public Comment: The first 15 minutes of each regular meeting is set aside for members of
the public to comment on any item within the jurisdiction of the CDC Board, but not
appearing on the agenda. Items presented under public comment may not be discussed or
acted upon by the Board at this time. For items appearing on the agenda, the public is
invited to comment at the time the time is called for consideration by the Board. Any person
addressing the Board under public comment will be limited to a 3-minute presentation to
ensure that all interested parties have an opportunity to speak. Also, all persons addressing
the Board must state their name and address for the record.

July 24, 2023 Board Minutes

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MINUTES

NFCDC BOARD OF DIRECTORS

Board Meeting Monday, July 24, 2023

NFCDC Conference Room – 5:30 pm

MISSION STATEMENT

The CDC’s mission is, “to promote the social, economic and environmental welfare of North Fork, CA.”

 

CALL TO ORDER 5:44pm

ROLL CALL

  • Wade Wheeler Cathey Thornburg
  • Matt Henderson Jean Russell
  • Christina McDonald Jennifer Casner
  • Marcie Favelo 

*Public Comment: 

Michael Olwyler and Connie Popelish asked to be added to the CDC Board email list.  Wade agreed to add them.

Additions to the Agenda: Items identified after preparation of the agenda for which there is a need to take immediate action. Two-thirds vote required for consideration. No further additions.

Approval of the Agenda: Cathey made a motion, Matt seconded. Motion carried.

Approval of the Minutes: 

  • June 12 – Christina made a motion, Cathey seconded. Motion carried.
  • June 26 – Jean made a motion, Cathey seconded. Motion carried.

Financial Reports: Donna agreed to send Wade and Christina the amortization log for the Madera County Brownsfield loan. Wade did not think we were being charged interest but Donna reported interest payments of about 10%. Donna also reported that she will be meeting with the CDC’s CPA soon to review our balance sheet.

Corresponding Secretary/Membership Report: Nothing to report.

OLD BUSINESS:

    • NFCP Update- Wade reports “the status quo” for the power plant. The construction should be completed in 7-8 weeks. He also reported that a meeting of all involved parties occurred last week for 2 full days, 7/17-18.
    • Facebook Update: Nick was not present to report the current status. 
    • Lot Line Adjustments, Transfer Updates and Escrow Status: Everything is out of escrow. John Reed needs information from the Boosters to allow him to finalize the Lot #1 transfer. Cathey agreed to resend the information.
    • Lawsuit Updates: There was a hearing scheduled last week on 7/18 which resulted in an extension to 8/10 with nothing, as yet, resolved.
  • Budget Approval: Tabled for next meeting.
  • Infrastructure Completion Plans (Roads)
    • RFP for roads: The County accepted all engineering plans for the roads.  The RFP is ready to be sent out for bids. It will be sent to 5 companies: Sage Engineering, Faysal Construction, California Paving, Precision Paving 
  • POA Discussion: Wade agreed to add the POA members to our CDC mailing list. We want to invite them to our monthly meetings and Wade reported that the POA has shown interest in strengthening our interactions. Wade explained that he would like them to meet separately before or after our meeting with the hope that the CDC would have a representative attend their meeting and they would have a representative attend ours.
  • Utilities, rental costs, grounds maintenance: Wade reported that he approached Kenny Quigley about becoming our grounds maintenance contractor and Kenny confirmed his interest.  Matt reported that he has continued his discussions with G.S. West about providing a new propane tank to serve the CDC office. They quoted a price of $3.05/gallon versus the $5.30/gallon we have been paying Ferrellgas. The board asked Matt, as an alternate option, to see if Ferrellgas might reduce their price given this large discrepancy. Matt agreed. Jennifer made a motion to switch to G.S. West and spend up to $500 to have a trench dug from the Ferrellgas tank to the new G.S. West tank location closer to the CDC office (if an agreement with Ferrellgas for better pricing is not successful).  This motion was not acted upon. Matt discussed the office space rental situation at the CDC office. He reported that we are charging approximately $1.45/SF for rental space (including all utilities) and collecting approximately $28,185/year in rent.  The concern is that the current renters are not being charged uniformly.

New Business

  • Bylaws:  Wade expressed concern that our bylaws are out of date. In particular, the list of potential CDC Organizational Members list needs updating. Jennifer and Christina agreed to review the bylaws and bring suggestions for updates to our next meeting with the goal of preparing a draft by October and a final revision by our November meeting. They also agreed to prepare a list of overall goals for the CDC including ideas for a top priority project for downtown North Fork.


  • Social Media: Wade expressed his desire to promote the CDC in our community by sponsoring events, tours and signage.  Some members of the board thought that it might be a bit early to invite the public until we have established our new overall CDC goals. For signage, Jean agreed to investigate site identification signage and Matt agreed to investigate signage displaying the accomplishments and goals for the CDC site with a map and relevant information.

Organization Reports

 

    • Christina reported that the Indian Museum will be having their annual Powwow on 8/5 & 8/6.

  • Cathey reported that the Boosters will be conducting a fundraiser, Paint at Town Hall, with wine & cheese being served on 8/11 for $50/ticket.

  • Jean reported that the Friends of the Library is having another Yard Sale & Swap Meet at Bandit Town on 8/26.

 

Topics For Next Meeting: The board agreed to discuss the status and goals for the CDC website at our next meeting.

 

Adjournment 

 

Next Board Meeting: Monday, August 28, 2023, at North Fork CDC conference room.

 

*Public Comment: The first 15 minutes of each regular meeting is set aside for members of the public to comment on any item within the jurisdiction of the CDC Board, but not appearing on the agenda. Items presented under public comment may not be discussed or acted upon by the Board at this time. For items appearing on the agenda, the public is invited to comment at the time the time is called for consideration by the Board. Any person addressing the Board under public comment will be limited to a 3-minute presentation to ensure that all interested parties have an opportunity to speak. Also, all persons addressing the Board must state their name and address for the record.

NFCDC June 26, 2023 board meeting minutes

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MINUTES

NFCDC BOARD OF DIRECTORS

Board Meeting Monday, June 26, 2023

NFCDC Conference Room – 5:30 pm

MISSION STATEMENT

The CDC’s mission is, “to promote the social, economic and environmental welfare of North Fork, CA.”

 

CALL TO ORDER 5:34p

ROLL CALL

  • Wade Wheeler Cathey Thornburg               Jennifer Casner        Jean Russell
  • Tom Wheeler Matt Henderson                   Marcie Favelo
  • Sandy Chaille Christina McDonald            Mary Proper
  • Angeline DeHart Cindy Quigley                      Nick DeHart
  • Dan Rosenberg Claudia VanDenBergh       Maryann McGovran

*Public Comment:

Paul (tribe): update on 911 services building fully framed, adding in utilities on track ETA December. Tribal council office in progress ETA Spring. 26 homes being built. got funded for 911/fire access road. Got funding for wellness after school education center – still need architect so ETA 2 years.

Mike and Connie: cleanup went well from library through town to cabin and might do another session (Danielle spearheaded and got volunteers).

Additions to the Agenda: Items identified after preparation of the agenda for which there is a need to take immediate action. Two-thirds vote required for consideration. No further additions.

Approval of the Agenda: Sandy made a motion, Cathey seconded. Motion carried.

Approval of the Minutes: tabled

Financial Reports: Cathey motion to accept the financial reports, Sandy seconded. Motion carried.

Corresponding Secretary/Membership Report: $15 income (membership)

OLD BUSINESS:

  • NFCP Update- Road is being engineered. Dan asks if we might consider an ombudsman i.e. someone from NFCP. There was a question about he decibels of the plant. Dan clarified that there is a max decibel allowance as well as a noise pollution clause in the agreement. He is willing to share the plan for peoples information.
  • Facebook Update: Nick has set up a new page.
  • Lot Line Adjustments, Transfer Updates and Escrow Status: everything is out of escrow. Wade will call him tomorrow. We have signed everything on our side for Lot Line Adjustments, waiting for Garay.
  • Lawsuit Updates: Not officially finalized on bankruptcy, we have a new lawyer to help complete.
  • Budget Approval: Revised Budget presented by Donna. Took off loan, increased work time for office cleaner. Added “operating budget”. Tabled for next meeting to make sure all have been able to review.

 

 

 

 

 

  • Infrastructure Completion Plans (Roads)
    • RFP for roads: 3 contractors/crews are interested in doing the road work. Cathey has two fences up and will need reimbursement. Wade believes that if we were to hand over a lot to the POA, the project should be completed. Paul shared that County improvement agreement documents that responsibility. Dan shared that we ought to consider that we have some credit with the POA. It as asked if we have a seat on the POA board or have someone attending their meetings. (we might consider displaying parcel map at future meetings)

New Business

  • Discuss Lots 5, 6, and 8 (Should we sell): Cathey made a motion not relist them. Seconded by Sandy. Motion carried.
  • POA Discussion: POA does not currently have a regular meeting time/location. They are interested in working together and meeting with us i.e. coming to our meetings and piggybacking on our meeting dates.
  • Utilities (i.e. solar, propane, garbage): Matt volunteers to do some research/organization of costs i.e. per square footage, perhaps referenceing pricees in Oakhurst. A crane might be required to remove the propane tank (which we own) and possible move to new more accessible location. Discussion of continuing use of the one we own. Jean raised the point that there are ever changing codes/etc that could be more easily managed by renting. Solar panel arm is broken, Cathey/Jen might know someone to fix it and will reach out to that person. Donna shared that not many options for garbage service (EMADCO).
  • Rental costs for tenants (COLA statement, utilities such as H2O)
  • Consideration of regular grounds maintenance staff (for inside/outside, esp. around CDC bldg) Wade talked to someone who can cover grounds maintenance. Pritchard creek needs to be cleaned out before regular maintenance can be done there. Dan suggested POA be included on discussion of clean-up. Clarified that frontage will be included.

 

Organization Reports

Cathey shared that the parade is going to go on. Jean shared that the library’s Summer reading program is going on. Lost a little time due to outdated list of contractors. Applying for another grant to expand library into the basement, parking lot, paving, accessibility. The first round of grant funding focus was to address things like safety and drainage.

Mike: Scenic byway is working on interpretive signs (national park standard signs) but there will be a delay with all of the fire work being done. EMC Foundation has a trails group working on connecting communities from here to eventually Mariposa (Jorge Negrete is the lead) for walking/biking/horseback riding “muscle powered trails”.

Wade shared that Tom intends to donate back the old fire engine.

 

Adjournment

Cathy moved to adjourn, and Sandy seconded. Motion carried. Meeting adjourned at 6:39p.

 

Next Board Meeting: Monday, July 24, 2023, at North Fork CDC conference room.

 

*Public Comment: The first 15 minutes of each regular meeting is set aside for members of the public to comment on any item within the jurisdiction of the CDC Board, but not appearing on the agenda. Items presented under public comment may not be discussed or acted upon by the Board at this time. For items appearing on the agenda, the public is invited to comment at the time the time is called for consideration by the Board. Any person addressing the Board under public comment will be limited to a 3-minute presentation to ensure that all interested parties have an opportunity to speak. Also, all persons addressing the Board must state their name and address for the record.

1/23/23 Board Meeting Minutes

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Agenda CDC Board Meeting

North Fork Community Development Council

Minutes of Board Meeting – January 23, 2023

5:30 p.m. via Zoom

 

  1. Call to Order: The January 23rd meeting of the NF CDC was called to order by the President, Dan Rosenberg at 5:33 p.m.

 

Present:  Maryanne Welton, Sandy Chaille, Dan Rosenberg, Barb Colliander, Christina McDonald, Cathey Thornberg, Wade Wheeler, Mary Proper, Matt Henderson, Nick DeHart, Angeline DeHart, Jean Russell.

Absent:  Jen Casner.  A quorum was present.

Guests:  Donna Henderson, John Reed, Michael Olwyler, Lindsey Bethel.

 

  1. Additions to the Agenda: There were no additions to the agenda, except for minutes to be approved (October).

 

  1. Approval of the Agenda: Sandy Chaille moved, Maryanne Welton seconded, to approve the agenda.  Motion carried.

 

  1. Public Comment: None

 

  1. Approval of Minutes of October 24 and November 28, 2022: Sandy Chaille moved, Mary Proper seconded, to approve the minutes of the October 24 and November 28, 2022 minutes.  Motion carried.

 

  1. Financial Reports for 2022: The financial reports had been sent out.  Donna Henderson answered questions.  Maryanne Welton moved, Mary Proper seconded, to accept the financial reports for 2022.  Motion carried.  The balance in the CDC checking account at the end of December 2022 was $404,824.74. The balance in the POA checking account at the end of December 2022 was $32,095.22.

 

  1. Corresponding Secretary – none/Membership Report – Donna Henderson: No new memberships, though a couple will be coming in this month.

 

Discussion and Action Items

 

Old Business

 

  1. Biomass plant—updates: Wade Wheeler gave an update of the progress of the biomass energy project.  They are anticipating completion (operational) by June 2023.  More funding is necessary, and the bankruptcy proceedings are continuing.  There are agreements with several private companies and the Forest Service for providing the wood for the plant.

 

  1. Lot sales update: John Reed gave an update on the sales,  Lots 9 and 10 are working out title issues (Fred Faysal’s).  Lot 11 is to be discussed at the POA meeting tomorrow night.  Outlot B is to be added to the POA.

 

  1. Potential CDC office building sale. There was no discussion on the sale of the CDC building. This will be covered in future meetings.

 

  1. Site infrastructure update: John Reed had presented a list of projects needed to complete the infrastructure on the mill site.  It is estimated that about $300,000 will complete this.  He also developed a rough annual budget for maintenance of the infrastructure (water, sewer, electrical, roads, etc).

 

 

  1. Rodent infestation in CDC building – rats and mice in kitchen, remove washer/dryer for access: One suggestion was to take away the washer and dryer and patch closed the holes.  This will keep the mice and rats out a bit better!   Maryanne Welton moved, Cathey Thornberg seconded, to offer the washer and dryer to someone in need (be it an individual, organization or school), o a first come, first served basis.  Motion carried.  There were several ideas for this, including someone that Donna Henderson knew, who would buy them for $100 each.

 

  1. Office rental status: Offices 4 ($140/mo.) and 5 ($248/mo.) ready to rent.  Facebook status and other advertising.  North Fork Boosters/Chamber.  Next steps.  There was discussion on the ownership (hence, accessibility) of our Facebook page, and it was suggested that we set up a new one.  This will be worked on in the next month. Donna Henderson asked if Jason can move to office #4 for the same rent as he has now, and the Boosters rent the office on the end that has handicapped accessibility.  There was concensus to do this.

 

  1. Formation of Property Owner’s Association: Dan Rosenberg reported that the property owners are meeting tomorrow night (January 24th), to form the North Fork Millsite Property Owners Association.  He will report on that next month. They will approve the articles of incorporation, by-laws, and form a board of directors.  They will address the fee structure for the POA.

 

New Business

  1. Sewer system operator: A person is needed for the sewer system maintenance. This is a POA issue.

 

  1. Set date, intent and agenda for “What’s Next” meeting. Review previous community suggestions:  There were suggestions for dates, and Cathey Thornberg agreed to contact Maryanne Welton for her availability.

 

  1. Annual meeting date/time/logistics: The board agreed to have an in-person annual meeting this year.  Date is March 20th.  Mary Proper will check with the women’s club for providing finger food for about 25-30 people for $250.  Christina will book the Tribe’s Community Center if possible.  Dan Rosenberg will develop the agenda.  Cathey Thornberg will do media advertising.  Barb Colliander will develop the slate for elections.

 

Organizational Reports (if time):  Booster are having their Citizen of the Year program on February 25th.

 

Adjournment: The meeting was adjourned at 6:54 p.m.

 

 

Submitted by Barbara Colliander, Secretary

 

 

Reminder:  The next regular CDC board meeting is scheduled for February 27th at 5:30.